to medium-sized business have a unique set of challenges that their larger
counterparts do not face. This is especially true in the age of digital transformation, when
implementing new technology and adopting modern business practices can cause
disruption and cash flow shortages that many SMBs do not have the resources to
DocuSign offers innovative, easily integrated Digital Transaction Management
services that can help SMBs seamlessly transform their paper operations into a
more effective, digitized process. Here are four ways that DocuSign products
can be an effective starting point for SMB digital transformation.
1. Money management through
reduced operational costs
the availability of digital alternatives on the market today, relying primarily
on paper-based operations in business is quickly becoming an outdated practice.
In a traditional office, an individual worker may use up to 10,000 sheets of paper annually, which adds up
with each person a company employs.
addition to the cost of paper, ink, and printer maintenance, an SMB must store
many of these documents. Proper document storage requires large filing
cabinets, diminishing the amount of space available in your office for future
expansion. This can require an investment in larger office space at a higher
rent. Additionally, studies show that employees who work in paper-based
business operations may spend over 4 hours every week looking for documents,
cutting into productivity and creating distractions for their co-workers.
DocuSign for all of your Digital Transaction Management needs can help you cut
costs by reducing the amount of money your firm spends on office supplies and
storage. Sending documents to be signed in a digital format can also help you
cut back on mailing fees and time spent traveling to mail centers.
Additionally, the extra protection afforded by DocuSign’s authentication and
encryption methods, and tamper-proof seals can protect your firm against any
expenses incurred in instances of fraud or theft of sensitive information.
2. Increases business
flexibility to allow for growth
leaders often find themselves
stretching their resources in order to get things accomplished, which means
they are on the go much of the time. When SMB executives are out of the office—whether
they are attending lunch meetings with potential clients or traveling to meet
partners—operations can come to a standstill. As a result, this can limit the
speed of business and become a barrier to exponential growth.
use of DocuSign’s Digital Transaction Management platform allows SMB leaders to
run their companies from anywhere in the world on any device. The ability to
access documents and give a signature for approval on important forms while one
is out of the office can increase the speed at which you do business, and in
the digital age, speed is new the currency.
DocuSign, you can also observe the progress of documents that you dispatch to
your clients or partners. The program permits you to monitor the status of who
has signed off on a document and send out signature reminders for those who
need to be prompted. This kind of flexibility is priceless for any business
looking to expand its operations.
3. Promotes efficiency by
streamlining reoccurring processes
reports and other documents sent to multiple parties for approval can take up
fewer hours every week for small business employees using DocuSign templates.
Instead of arranging the same recipient roles and information fields within a
document each week, DocuSign clients can construct a template for any
reoccurring forms, streamlining the process to increase efficiency. At the same
time, a template can be edited to reflect one-time changes in a document’s
ability to add multiple varieties of Stick-eTabs to any template or a singular
document can be a useful way to quickly explain to signers what each document
requires of them, clearly indicating where they should initial, sign, or
provide additional information. Like the templates, Stick-eTabs can be
preprogrammed with information for actions that are repeatedly required of
signers using DocuSign software.
that enhance their operations with DocuSign find that the more efficient an employee
workflow is, then the more time employees have to dedicate to more critical
aspects of business operations.
4. More time to focus on
business areas that need your attention
resource that SMBs can never have enough of is time. Maintaining a well-rounded
staff with a conservative number of employees is cost-efficient for a company
that is trying to propel its growth, but it may mean there are fewer employees
with time to dedicate to the integration of new technology platforms into
order to make it as simple as possible for clients to incorporate legally
viable signatures into digital documents, applications, and services, DocuSign
technology utilizes an effective and user-friendly API. Comprehensive
directions and a simple design make it easy for DocuSign users to insert
signature requests, track the progress of documents, and authenticate
signatures from multiple parties within their own software.
addition, DocuSign is already programmed to work directly with the services and
applications of some of the business sector’s most popular companies, including
Microsoft, Google, Salesforce, and Apple.