Keith.

Why It's Easy to Make the Transition to Digital with DocuSign

Keith Krach
July 2, 2016
DocuSign

Digital disruption refers to the many changes brought on by technological development that alter the pace, magnitude, and methods by which companies bring products and services to market. In practice, digital disruption is a force that all companies that aren’t “born digital” must learn to adapt to in order to survive.

Image via DocuSign

Many companies that have operated under a traditional business model are unsure where to begin their digital transformation—a necessary step that can help them sustain growth into the future. However, making that first step doesn’t have to be difficult. To begin, companies should consider integrating DocuSign products into their operations.

Electronic Signatures for paperless business

Letting go of paper-based business practices can seem daunting, but DocuSign’s Digital Transaction Management platform makes it simple for businesses of any size to securely store, send, and sign documents in a digital format. Digital disruption creates a need for increased business velocity, and DocuSign can help firms of all sizes, from startups to Fortune 500 companies, increase productivity through quicker turnarounds on both internal and external transactions.

Eliminating the need for handwritten signatures on contracts, bills of sale, legal agreements, and other documents reduces the need for businesses to print, send by mail, and scan documents. The time, money, and other resources saved—not to mention the headaches avoided—through paperless operations give companies the freedom and flexibility to focus on what they do best.

Mobile capabilities increase operational flexibility

Digital disruption has required companies and working professionals to adapt quickly to changing technologies and markets. The digital revolution demands that companies take quick action and make swift decisions in order to keep pace with the speed of business.

These practices and the increased need for adaptability have made speed the new currency of business, and DocuSign’s electronic signature mobile app allows users to sign, send, or receive legally-binding documents at any time, from any location, on any device. The flexibility offered by DocuSign’s mobile app allows professionals the freedom to conduct business outside the confines of the traditional office, without losing any momentum. With this kind of operational flexibility, companies are better able to meet client needs at a faster rate.

Easy integration with major application platforms for seamless transitions

At its core, the digital revolution and the transformation of businesses is about improving the customer experience. New tools can be implemented and new business models can be adopted in order to increase the quality of products and services, as well as the speed with which customers receive them.

DocuSign’s Digital Transaction Management platform is easy to integrate with all major application platforms and provides companies with a simple, cost-efficient way to begin their digital transformation—in contrast to long, complicated software integration processes that eat up company time and money. DocuSign’s platform operates in conjunction with major programs from companies like Microsoft, Google, Apple, Salesforce, and NetSuite, enabling users to easily add signatures to nearly any kind of document without the need for complex software merging. 

Transaction rooms for enhanced collaboration between parties

When business transactions require the input, approval, and signatures of multiple parties, companies often waste time attempting to gather information, answering queries from several people, and waiting for signatures from all involved. Managing communication within a group requires an efficient collaborative process, and DocuSign Transaction Rooms make it simple for professionals to expedite the completion of agreements and other contractual documents.

Transaction Rooms allow for multiple people to virtually work together, reviewing terms, inserting comments, and digitally signing documents in a private space. Users can also create personalized privacy settings that grant different room and document access to each party as needed. This aspect of DocuSign technology helps companies through the digital transformation because it facilitates both efficiency and collaboration—which ultimately cuts down on the time it takes to move business forward.

Advanced authentication methods for better data security

The technology that continues to drive digital disruption is contributing to the development of the Internet of Things, the large network of interconnected devices that collect and exchange data, beyond just computers, mobile phones, and tablets. The more that companies incorporate digital technologies into their operations, the more robust their security measures must be, in order to protect sensitive data, personal information, and intellectual property. A company’s customers and its suppliers, vendors, and other business partners need to be able to trust that the company offers high levels of protection for any sensitive information that changes hands.

DocuSign’s products were designed with the highest level of certifications and audits. It is a company that can be trusted to guard sensitive information, as it employs stringent authentication and encryption methods. Its digital signature technology follows the protocol set by Public Key Infrastructure, and its validity is recognized in the US and most developed countries, included those within the European Union.

Keith Krach

Keith Krach is Chairman of DocuSign, The Global Standard for Digital Transaction Management.